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Open Meetings

How to Connect to UTC Open Meetings

Microsoft Teams

Join the meeting online from your internet enabled device: Join Microsoft Teams Meeting.

By Phone

Dial into the Microsoft Teams phone line for the meeting by calling 253-372-2181. When prompted please enter the access code: 581 008 258# (Please note: This access code will be valid through 2021, it will be updated for 2022).


When you dial into the Microsoft Teams line you will not be on mute automatically, please mute your phone by pressing *6. If your line is muted by the system, you can press *6 to un-mute yourself.

 

The commission conducts its regular business at “Open Meetings,” which are typically held the second and fourth Thursday of each month. These meetings start at 9:30 a.m., in the commission’s hearing room in Olympia.

Meeting Information

The commission is committed to providing reasonable accommodation to participants with disabilities. If you need reasonable accommodation, please contact Human Resources at (360) 664-1132.

Open Meeting Topics

The agenda for each Open Meeting is available several days in advance of the meeting. If you want to regularly receive the agenda, contact the Records Center.

Consent Items and No Action Items

Of the approximately 1,800 filings the commission considers annually, those that are less complex or non-controversial are put on the “consent” section of the agenda and are approved on a single motion by the commissioners. Filings that can go into effect without commission approval are put on the “no-action” section of the agenda. If you want to make a comment on a consent or no-action filing item, you will have an opportunity at the beginning of the meeting to make comments or request a discussion.

Utilities, Transportation, or Other Items

The commission will deliberate longer on filings that are considered controversial or are complex. These filings are listed on the agenda as “utilities,” “transportation” or “other” items. Commission staff members prepare a memo describing the filing, the history of the filing, and a recommendation to the commission on how to handle the filing. Memos are generally available to the public three days before the Open Meeting on the Open Meeting Documents page.

How to Participate in an Open Meeting

For the health and safety of participants, all commission meetings are being held virtually at this time.

All open meetings, regardless of venue, follow the same format.

Information on how to connect to the Open Meeting by phone or through Microsoft Teams can be found here.

Sign-In

For virtual meetings, open the link to the Microsoft Teams meeting. Please make sure that your camera is turned off and your microphone is muted if you are not speaking. Attendees using the telephone to dial in can use star six (*6) to mute their line, and unmute when it is time to speak. For information on how to join the virtual meeting, e.g. the actual dial-in or connection information, please click here

For in-person meetings, when you arrive at the meeting, please sign in at the front table located just inside the hearing room.

Copies of the agenda and any filing memos will be available in the hearing room and online. When you sign-in at the Open Meeting, indicate the particular agenda item you would like to comment on. If you are interested in a no-action or consent item, indicate on the sign-in sheet the docket number of the filing.

Agenda Changes

After the chair calls the meeting to order, any last-minute changes to the agenda are announced. The chair will ask if anyone wants to comment on any consent or no-action filings. If no one speaks up, the consent items are approved and the no action items will take effect automatically.

 

Summary and Discussion

For each filing under the action section of the agenda, a commission staff member will address the commissioners. They will summarize the findings presented in the corresponding memo and recommend an action by the commission. After the staff presentation, other parties are allowed to speak including members of the public and company representatives.

Deliberation

When all parties have spoken on a filing, the commissioners will discuss the merits of the filing. By law, this is the first time the three commissioners have been allowed to discuss this filing with each other. The commission can either approve the filing or suspend the filing for further investigation and possibly set the matter for a formal proceeding.

Submit a Comment

If you cannot attend the open meeting, you may submit a comment online. Please submit your comments at least two business days before the meeting to allow staff and commissioners time to review them.

Tips for Speaking at an Open Meeting

  1. If in person, when your name is called, walk to the table facing the commissioners. If virtual, remember to unmute, and you may start your camera. State your name clearly and directly into the microphone. Because people listen to the meeting from various locations, it is important that all discussions take place within microphone reach.

  2. Keep your comments brief and specific to the issue. State your opinion, any supporting facts and the rationale you used to arrive at your opinions.